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Board Meeting

9/25/2012

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FOA Update: Posters & looking for a Board Op

Mainstage Update: auditions happened today, audition sheets will go to Lien

Oct 6 GA: We have Gilman 50 from 5pm to 7:30pm. Need the movie + food. Start advertising after auditions.

Decide between Monologue Competition & Spring Shakespeare
  • Tech will be similar to FOAs for Spring Shakespeare
  • 4 people said they were interested
  • Maybe an abridged version?
  • More time for rehearsal this semester. Inside?
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Board Meeting

9/18/2012

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FOAs
  • Victoria is taking care of rights
  • Audition sheets to Lien for Member List.
  • Condition of Gilman 55
  • Publicity meeting already happened between Victoria and Tory. Flyers + Banner

Publicity with local businesses

  • Lien, Ryan, and Victoria
  • Sep 19 at 5pm

Scheduling
  • October 6 at 5pm: Rent screening
  • November 3 at 12am: Musical suggestions due
  • November 4: Ask for I-Show Submissions
  • November 17 at 5pm: Picking the short list with the GA
  • November 18: I-Show submissions due
  • December 4: Board picks I-Show
  • December 8: GA Movie screening
  • December 9/10: I-Show Auditions
  • December 10: Board picks Musical

Mainstage

  • Director Interviews this weekend
  • Saturday: 10am phone, 2pm, 3pm
  • Sunday: 3pm
  • Scripts arrived
  • Lighting designer?

Centerstage

  • Start with College Night. Matt will find out dates.
  • Discounts for Students, bigger for groups, bigger for regular groups.
  • Need to buy tickets in advance, would probably have to front the money.

Monologue Competition vs Spring Shakespeare

  • Send out email for interest for Spring Shakespeare indoors due Sunday
  • Ask for submission soon after I-Show
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Board Meeting

9/11/2012

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Pick deadlines for agenda times
  • Time for Board members to send agenda items to Lien by: Sunday at midnight
  • Time for Agenda to get sent out by: Monday at midnight



Budget re-allocation

  • O-Show $327.01 under budget.
  • Donations $401.1
  • $38.09 spent on 9-10-12 GA
  • $100 to food
  • $263.01 go to musical


FOA Logistics
  • Gilman rooms for Auditions. Need to make signs. 
  • Front of House: Steph for Sat 1pm-2:30pm. Ben for Sat 2:30pm-4pm. Matt for Sunday. 
  • Steph to send audition email to Mike Vincent.
  • Victoria to meet with Eve about tech week schedule. Paper tech/dry tech/wet tech. 
  • Stage Manager: Eve
  • Light/Sound Board Op: Eve? (will be talked about at tech interest meeting tomorrow).
  • Victoria will meet Tory to come up with a FOA publicity timeline.
  • Table talkers in FFC for this weekend.

Ideas to market Barnstormers Theater to Hopkins
  • Publicize off-campus! Victoria to make a list of places that will say yes to flyers (B&N Starbucks, Eddie’s, One World, Maxie’s). Newspapers.
  • Reach out to faculty. Send more show announcements to Mike Vincent.
  • Send show announcements to English department.
  • Put up posters in the Barn. Announcements at start of Barn classes. Extra Credit.
  • Personal invitations to Theater Faculty to come to shows. JHU Affiliates pay student rates.
  • Place quarter sheet flyers in classrooms?
  • 2,000 mini-posters for Mainstage. Order a set at the end of September.
  • Reminder email to Buttered Niblets & Throat Culture & Witness & DBH to publicize for us as well.
  • Matt to meet with Presidents of Niblets, TC, Witness, and DBH.
  • Tent on Freshmen Quad for T-shirts. Federal Credit Union.
  • Fundraisers. Bake sales not near show-time.
  • Publicize on JHMI Buses.
  • Show announcements on JHU Class of 2014, etc. Today’s Announcements.
  • Posters to have taglines or 2-sentence summaries.
  • Make a bigger deal about opening nights. Dinner? Mandatory Board Member Attendance.
  • Tell RAs to bring their residents to come see FOAs.


Picking a FOA 
*please notes that the following are comments that were said, not necessarily comments that all Board members agreed upon, or sole reasons why a FOA was picked or not picked* 
1. The Philadelphia by David Ives
  • Funny. Fun for Freshmen to be in.
  • Overdone. DBH did it last year. Always done in theater classes.
2. Catastrophe by Samuel Beckett
  • Submission obviously thought-out
  • 4 may be too big, only Luke can really be double cast 
  • Would a Freshman be okay with not having any lines? It’s their first theater experience with Hopkins. Their parents might come, etc.
  • Director has other major time commitments.
3. The Red Coat by John Patrick Shanley
  • Very cute
  • A little sappy, Freshmen actors may not have the experience needed to make it not so sappy.
4. Beer Girl by Walter Wykes
  • Funny, good for college-age actors/audience
  • Beer can structure?
  • Beer can costume?
5. Fourteen by Alice Gerstenberg
  • Need 14 matching chairs? Also huge scene transition needed.
  • Need extensive costumes?
  • Very funny 
6. A Matter of Husbands by Ferenc Molnar
  • Pretty funny
  • Costume issues.
  • Inexperienced director?
7. Fiddle and Faddle by Tom Gliatto
  • Lots of monologues that may get boring.
  • Very hard to read the copy of the script.
8. Cindy and Julie by Bruce Kane
  • Pretty funny
  • Freshmen would probably enjoy being in it
  • Possibly just cute, would all the jokes land or just be clever?
9. Surprise by Mark Harvey Levine
  • Funny
  • Fun for actors to be in
10.  Sorry by Timothy Mason
  • Run time listed on rights website is longer than cap

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General Assembly Meeting

9/10/2012

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  • Exec Board Introductions.
  • Invitation to come onto Exec Board.
  • Freshmen introduce themselves + favorite play.
  • Matt: Intro to Barnstormers.
  • Matt: Announce Mainstage. 12 Angry Men by Reginald Rose. Auditions in late September.
  • Victoria: FOA Auditions this weekend. Board Members cannot vote on their own FOA Submissions.
  • Steph: Announce Tech Interest Meeting (Wednesday at 6:30pm)
  • Matt: Quorum
  • Ideas for upcoming year
1. Secretary
  • Upload Meeting Minutes to website. Suggestion box. thejhubarnstormers.org
  • Keep Barnstormers Members List on excel. Membership consists of having been involved with a show (auditions & builds count).
2. Publicity Manager
  • Show banners on the breezeway
  • Rehearsal pictures to facebook and website
  • Show blog
3. Business Manager
  • Grants and Fundraisers 
  • Working budget
4. VP Studio
  • Googledocs to keep track of budget
  • More pro-team meetingPresident
5. President
  • Monthly GA Meetings + movie nights + food

Suggestions from GA?
Sign up for Mailing List!
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Board Meeting

9/4/2012

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Pick date/time for weekly board meetings: Sundays at 5:30pm or Tuesdays at 8:30pm.

New mailing list = “Barnstormers Members.” Send BCC.

FOAs
  • Make Facebook event for FOA Auditions on September 9.
  • Talk about Tech next week.

O-Show
  • Reimbursements given to Business Manager.
  • Sign ups for Breezway.
  • Sign ups for Front of House.
  • Come to Final Dress with notes.
  •  Advertise! 

First GA Meeting
  1. Icebreakers. Freshmen introduce themselves + best theater-related experience.
  2. Order pizza. Potluck.
  3. Agenda Items 
  • Intro to Barnstormers
  • Intro to Exec Board. New ideas for upcoming year.
  • Invitation to come onto Exec Board.
  • Announce Mainstage
  • Discuss new website (Meeting Minutes, Suggestion Box)
  • FOA Auditions. Board Members could not vote on their own FOAs.
  • Membership consists of having been involved with a show (auditions & builds count).
  • Quorum
  • Suggestions?
  • Announce Tech Interest Meeting
  • Sign up for Mailing List!

SAC Fair
  1. Costumes
  2. Sign ups to man the table for Board and Members.
  3. Push O-Show, FOAs, 1st GA Meeting. Sign-up sheets for Acting/Tech. Give out Candy.
  4. Tory will make a Banner.

New ideas
  • Monologue Competition in late Spring. Sykes to meet with DBH and Witness. To be further discussed on September 18 meeting.
  • Monthly movie nights. Combine with GA.
  • Trip to Centerstage or Hippodrome. Sykes will look into it.
  • Barnstormers-specific calendar on website.

Things we talked about in the past to keep up with for this upcoming year
1. Secretary
  • Upload Meeting Minutes to website
  • Keep Barnstormers Members List on excel file. New Mailing List. Please give Lien audition sheets and names of people who come to builds
  • Homewood Arts calendar to avoid conflicts
2. Publicity Manager
  • Look into advertising with Baltimore Newspaper and Centerstage
  • Show banners on the breezeway
  • Rehearsal pictures to facebook and website
  • Show blog
  • Poster design competition
  • Look into ordering a banner. Logo competition.
3. Business Manager
  • Grants and Fundraisers 
  • Keep a working budget
4. VP Studio
  • Googledocs to keep track of budget
  • More pro-team meetings
  • Next year’s O-Show: auditions before school ends? So elections have to be early.

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  • Who We Are
    • Executive Board
    • History
    • Our Constitution
  • What We Do
    • Recent Shows & Photos
    • Show Blogs >
      • Fall Mainstage 2017
      • Spring Musical 2017
      • Fall Mainstage 2016
    • Board Meeting Minutes
  • See a Show
    • Theaters & Directions
  • Donations
  • Merchandise
  • Contact Us
  • Videos
  • Join Our Mailing List
  • More Hopkins Theatre
  • Legally Blonde Photos
  • Freshman One Acts 2016
  • Spring Awakening Photos
  • Freshman One Acts 2017